• serve 2015

    IT'S NOT JUST ABOUT ONE WEEK

    It’s all about the other 51 as well. You can play a part. Are you ready?

    Serve

  1. How much is a Serve trip?
  2. What does a typical Serve week look like?
  3. What will be expected of our adult leaders?
  4. Will my group be split up at the site?
  5. How do I register?
  6. What’s the purpose of three site choices when I place a deposit?
  7. What forms of payment does Youth Unlimited accept?
  8. Do I have to register with a group, or can I register as an individual?
  9. When will I find out what mission trip I got into?
  10. Is there still room at a particular site?
  11. I did not receive my confirmation for my mission experience.
  12. I’ve received my confirmation, but no other information about my site.
  13. What if I want to cancel or change sites after I’m registered?
  14. What is the Transportation Policy?
  15. What else should I know about traveling with students?
  16. What resources do you have for sending churches?
  17. What’s included once I get to the mission experience?
  18. Are scholarships available?
  19. What about insurance?

1

How Much is a Serve trip?

Serve is $360.00* if registration is completed by March 31. Everything is included except transportation. After March 31, prices increase by $50, so register for your site today! Not ready to pay? That’s okay. Register by March 31 to lock in the early bird price and make a payment by the payment deadlines outlined below.

Payment deadlines:
May 1: trips beginning in June
June 1: trips beginning in July

*Some sites vary slightly in price based on different length of experience, costs or transportation. Check their site descriptions to find out more!


2

What does a typical Serve week look like?

Saturday
Registration, welcome, community building games.
You will usually be introduced to your small group, which consists of six to eight students and one adult leader from different churches.

Sunday
Breakfast, personal devotions, commissioning service at the Host Church.
Lunch, team building, orientation and organized fun.
Dinner, session with a speaker, worship and small group discussions.

Monday through Friday
6:30 AM Wake up
7:00 AM Breakfast/prepare lunches
8:00 AM Devotions
8:45 AM Leave for worksites
4:00 PM Showers/free time/organized games
5:15 PM Leaders’ meeting
6:00 PM Dinner
7:30 PM Evening session with a speaker and worship
9:00 PM Small group discussion
10:00 PM Snack and free time
11:00 PM Lights out

Saturday
Pack up and head home to serve in your own community.

*Other: During the week sometime, a half day or full day is set aside for recreation organized by the Host Team. Expect to visit a local attraction such as beach, theme park, sightseeing etc.

Detailed schedules are set by the local Host Team and may vary from what’s described here. Please be flexible, and follow the schedule set by the Host Team.

Middle School and Special Needs Serve experiences may start on Saturday or Sunday and typically wrap-up on Friday.


3

What will be expected of our adult leaders?

All adults are small group leaders, worksite overseers and must be safety conscious. They will be responsible for general crowd control and spiritual coaching throughout the week. They are also responsible for driving their small group to and from worksites throughout the week.

 Youth Unlimited requires that all Adult Leaders and Host Team members have a current Background Check on file at their church office. If you or your church need information on how to acquire a Background Check please inquire with the Safe Church Office. They are glad to help regardless of your denominational affiliation. www.crcna.org/safechurch

Responsibilities of Adults


4

Will my group be split up at the site?

Yes, the sites will place participants in small work/prayer groups, trying to not have people from the same church in the same group in order to promote community among the entire group. In order to facilitate strong team-building and build new interpersonal relationships, it is recommended that groups of 15 or more are divided between two or more Serve sites.


5

How do I register?

See the Registration page for complete details on how to register. If you have questions that aren’t answered there please feel free to give us a call at 616.241.5616 ext. 3038.


6

What is the purpose of three site choices when I place a deposit?

If your first choice is full, we will automatically put you in your second or third choice respectively. If all your site choices are full, we will contact you to find out where we can place you.


7

What forms of payment does Youth Unlimited accept?

Youth Unlimited accepts check, money order, Visa, Mastercard or Discover payments in US dollars only. Payments can be made out to Youth Unlimited and mailed to: Youth Unlimited, Attn: Serve, 1333 Alger St. SE, Grand Rapids, MI 49507.

Explanation of USD funds only: Effective September 19, 2009, the Youth Unlimited Board of Directors determined that in order to properly plan and budget for income and expenditures of the ministry, all registration fees must be paid in US funds. By offering pricing in US dollars only, Canadian participants will always receive the most current exchange rate available at the time their payment is processed. We apologize for any inconvenience or confusion this decision may cause and thank you for your understanding. If you have any questions, please contact us.


8

Do I have to register with a group, or can I register as an individual?

You are welcome to register as an individual or a group. In fact, some people register as individuals and then meet new people when they arrive at their site!


9

When will I find out what mission trip I got into?

Please allow two to three weeks for your deposit to be processed. You will receive confirmation by mail and email.


10

Is there still room at a particular site?

Contact us to find out whether there is still room available at a particular site.


What if I have not received my confirmation yet?

If it has been more than a month since your deposit was made, please contact us and we can send another Confirmation to you. If it has been less than a month, the Confirmation will be sent out soon.


12

I’ve received my confirmation letter, but no other information about my site.

The Host Team for your mission experience will be sending out more information about their site and what to bring. You can expect to receive the information approximately 30 days before your mission experience begins.


13

What if I need to cancel or want to change sites after I’m registered?

Youth Unlimited will refund monies in excess of $165 USD if a written cancellation request is received by Youth Unlimited by April 1, 2015. Please note that deposits are non-refundable and not transferable to your remaining balance due.

If you request a change of location or substitution of participants within 30 days of the start date, an additional $50 USD may be charged to cover administrative costs.

In the case of extreme weather or disaster cancellation: Youth Unlimited has your group’s safety in mind as we host events. If we are unable to host an event due to weather conditions or national disaster, deposits cannot be refunded. Refunds of final balance payments will be made only if properties and/or locations refund Youth Unlimited for these costs. If an event is hosted as scheduled and your group cancels or reduces numbers due to weather conditions or other concerns, all payments are non-refundable.

If a registrant or immediate family member has an emergency prior to or during the mission experience, Youth Unlimited will do what we can to refund a portion of the money.


14

Transportation Policy

Registration fees do not include transportation to and from sites (except where noted). Any exception is noted on the site descriptions as “on-site transportation included.”

Each group must provide vehicle(s) and adult driver(s) to transport an equal number of participants during the duration of the mission trip. If your group is unable to provide van transportation, please contact us to discuss options and additional charges.

Passport Information

Passport and travel requirements for U.S. and Canadian citizens varies according to the country where you are going. For more information about passport and travel requirements you may check the websites below:

Canada Border Services Agency — www.cbsa.gc.ca
Foreign Affairs Canada — www.voyage.gc.ca
U.S. State Department — www.travel.state.gov
U.S. Customs and Border Protection — http://cbp.gov/
** 15-passenger vans are not allowed into Ontario due to MTO restrictions

It is your group’s responsibility to have the correct documentation if you are crossing a border. For more information, contact us.


15

What else should I know about traveling with students?

Keep It Safe

Make photocopies of your passport’s identification page and/or of your identification cards and keep the copies separate from the original when you travel. For added security, leave a copy with a friend or relative at home.

Traveling with Minors

Any adult who is not a parent or guardian should have written permission to supervise the child from the parent or guardian, as well as the child’s identification and carry it with them. A letter would also facilitate entry for any one parent traveling with their children. This permission letter should contain addresses and telephone numbers where the parent or guardian can be reached. Example Consent to Travel Form. It is recommended, but not required, that the letter be notarized.


16

What resources do you have for sending churches?

There are numerous resources for your church to use in the planning and preparation of your trip.  Click here to visit our Resource Box!


17

What’s included once I get to the Mission Experience?

Short Answer: Most Everything
Long Answer: Your registration fee includes most everything you need once you arrive onsite, except transportation to the site and daily transportation while at the mission experience. Sending churches must provide transportation (except where noted).

          • Spiritual Life Guide with small group leaders training notes, theme-based small group discussion outlines, pre-trip lesson suggestions and commissioning litany, post-trip debriefing and follow up guides for adult leaders
          • Spiritual Life Guides with daily devotionals for students
          • Serve theme t-shirt
          • Supplemental medical insurance
          • All meals
          • Lodging (usually in a church or school)
          • Daily schedule with planned activities
          • Engaging worship and speaker
          • Organized service projects and supplies

18

Are scholarships available?

Yes. Need-based scholarships are available for Serve.

Download a scholarship form and/or contact us for more information.


19

What about insurance?

Youth Unlimited carries secondary health insurance and liability insurance. All insurance claims must be submitted to the participant’s individual insurance first. Youth Unlimited’s insurance will begin where the participant’s insurance ends for any medical expenses incurred while at the site. If a participant does not have insurance coverage, Youth Unlimited’s insurance becomes the primary coverage. Participants are not covered while traveling to or from the mission experience. Check with your insurance provider to verify your coverage in the state/province/country where you are traveling, and bring a copy of your insurance card along.